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Co-Sponsorships

Sometimes events are too large for any one club to handle. That is why AUCC clubs have an opportunity to co-sponsor with one another, student media and student governance groups (Kennedy Political Union, Student Union Board, Women’s Initiative, Founders), academic departments, and campus partners (Career Center, Center for Diversity and Inclusion, Center for Community Engagement and Service, etc.) to help foster a successful, inclusive, collaborative, and financially responsible community at American University.

What is Co-Sponsorship?

Co-sponsorship are commitments from organizations to partially handle the cost and management of the event, which may include marketing the event. Funds for financial co-sponsorship may come from the sponsoring organization itself (in the case of AUSG, Media board, or academic department sponsorship), or the funds may come from AUCC (in the case of clubs cosponsoring with other clubs). With co-sponsorships, there must be clear evidence of communication and teamwork between the two groups. 

Co-Sponsorship Process

To be eligible for co-sponsorship:

  • The host of the co-sponsored event must be a recognized CSI organization

    • You must have a Engage account

    • Co-sponsorship requests submitted on behalf of an unrecognized, nonmember groups will be disregarded

  • The program must be open to and inclusive of the whole AU community

  • One member from each co-sponsoring group must attend a meeting with the respective AUCC club’s club consultant

Guidelines:

  • The organization responsible for the entirety of the event is the owner

  • All participating student clubs should be in clubs should be included in all marketing

  • It is recommended that each co-sponsoring group contributes a similar amount to the event through funding, marketing efforts, and the planning and execution of the event.

Budget Request Process:

  • Only the club should submit a budget request for the items the club is contributing.

  • Each club submitting a Budget Request should provide a breakdown of the contributions of each co-sponsoring group within the description. 

  • All Budget Requests for a single event must be submitted within the same funding cycle (i.e., reviewable at the same Allocation Meeting) otherwise they will not be considered

Types of Co-Sponsorship:

  • Organizations under the same governance group (i.e., all under AUCC)

    • ​Each organization must indicate how they will split the costs associated with the event within their Budget Requests (these breakdowns will be important for any limitations on spending).

  • Organizations under different governance groups (i.e., clubs with AUSG, Student Media, SAC)

    • ​Only the governance group making a purchase should submit a budget/purchase request for the item(s) the group contributes.

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